Administrative Assistant Job Opportunity!

Location: San Francisco
Posted on: November 5, 2024

Job Description:

Administrative Assistant Job Opportunity in San Francisco! 
 
Our client, an industry leader in the financial space, is looking for a superstar Administrative Assistant to join their team.
 
Duties include:  
• Provide administrative support to the Senior Vice President, senior managers, practice managers and Customer Experience (CX) team (100 +)
• Heavy calendar management for multiple senior executives that have complex and ever-changing schedules over multiple time zones
• Client- interface (schedule meetings, ghost emails, follow up).
• Coordinate travel, as-needed, and expense reports
• Completion of information requests and performing clerical functions, such as preparing correspondence, receiving visitors, and arranging conference calls
• Invoice processing
• Provides support for larger projects managed by others.  
• May also help with floor responsibilities and help other team with on-boarding, etc.
• Acts as an information source on CX team policies and procedures
• Coordinate all special events or office functions.
• May work closely with both internal and external customers to meet their service needs.
 
Qualifications/Experience:
• 3 + years administrative support experience
• Great communication,  follow-up and follow-thru
• Professional demeanor
• Ability to foresee issues, problem solve with little or no direction, organize, prioritize and coordinate multiple work activities with the ability to meet deadlines
• Ability to manage projects, work under pressure, and consistently make deadlines
• Uses initiative and judgment within established guidelines
• Tech savvy, ability to troubleshoot issues that may arise for PC and Mac’s
• Onboarding and logistics

Keywords: , Fairfield , Administrative Assistant Job Opportunity!, IT / Software / Systems , San Francisco, California